Microsoft Loop is transforming modern collaboration by sharing dynamic, live-updating components across Microsoft 365 apps. In this guide, we’ll show you exactly how to embed Microsoft Loop components inside Microsoft Teams and Outlook, ensuring your teams can co-author content in real time—without ever switching tools.
🔍 What is a Loop Component?
A Loop Component is a portable, live piece of content—such as a table, checklist, paragraph, or task list—that can be shared and edited across Microsoft 365 apps.
Types of Loop components include:
- Task lists
- Checklists
- Tables
- Paragraph text blocks
- Voting tables
- Progress trackers
These components are built using the Fluid Framework, which supports real-time collaboration and automatic sync across applications.
🧭 Pre-requisites
Before embedding Loop components:
- Ensure Microsoft Loop is enabled in your Microsoft 365 admin center
- Microsoft Teams and Outlook desktop/web must be up to date
- You must have a Microsoft 365 Business or Enterprise account
💬 Embedding Loop Components in Microsoft Teams
📍 In Chat:
- Open any 1:1 or group chat in Microsoft Teams
- Click the Loop icon (🔁 symbol) below the message box
- Choose a component type (Table, Checklist, Task List, etc.)
- Fill in your content and send it
- Everyone in the chat can now edit it live, and changes will sync instantly
✅ Loop components are stored in your OneDrive for Business and automatically shared with participants
📁 In Channels (Preview/Phased Rollout):
- Currently, Loop components are better supported in chats than channels
- Teams channel integration is expanding via Loop workspaces and adaptive cards
📧 Embedding Loop Components in Outlook
📍 In New Emails (Outlook Web and Outlook for Windows – M365 version)
- Open Outlook → New Email → Choose your recipient
- In the email toolbar, click the Loop icon
- Choose your component and start adding content
- The component is embedded inside the email body
- Recipients can edit directly from the email if they’re in the same tenant
🔄 Edits made in the email automatically update the component wherever else it’s used (e.g., Teams chat or Loop workspace)
Limitations:
- Loop editing in Outlook mobile is view-only as of 2025
- External recipients (outside the org) cannot edit unless shared explicitly with edit permissions
🔄 Real-time Sync & Use Cases
| Use Case | Example |
|---|---|
| Task Tracking | Create a shared task list between Teams and Outlook |
| Meeting Notes | Add collaborative notes from Outlook to a Teams chat |
| Decision Matrix | Use a voting table embedded in email and chat simultaneously |
| Status Updates | Share a dynamic project status table with your PM group |
🔐 Security & Permissions
- Loop components inherit OneDrive sharing settings
- Admins can configure sharing policies via Microsoft Purview
- Audit logs and access trails available via M365 compliance center
🧰 Tips and Best Practices
- Pin frequently used components in Teams chats
- Use @mentions inside Loop components to notify collaborators
- Organize components within Loop Workspaces for larger projects
- Avoid duplicating components—instead, reuse links to maintain single source of truth
- Use Power Automate to send notifications when a Loop component is updated
🔗 Reference Links
- Loop official site: https://loop.microsoft.com
- Microsoft Docs on Loop in Teams: https://learn.microsoft.com/en-us/microsoftteams/loop-components
- Microsoft Docs on Loop in Outlook: https://learn.microsoft.com/en-us/outlook/loop-components
- Microsoft 365 roadmap: https://www.microsoft.com/en-us/microsoft-365/roadmap