Todoist vs Google Calendar Which Productivity Tool is Best for You

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Introduction to Todoist and Google Calendar

Todoist is a task management application that allows users to create to-do lists, set reminders, and organize tasks with projects and labels. It is renowned for its simplicity, powerful features, and cross-platform availability, making it a favorite among productivity enthusiasts.

Google Calendar, on the other hand, is a time-management and scheduling calendar service developed by Google. It enables users to create events, set reminders, and share calendars with others. Integrated with Google’s ecosystem, it provides seamless access across various Google services and devices.

Key Features of Todoist

  1. Task Management: Create, organize, and prioritize tasks with due dates and labels.
  2. Projects and Subtasks: Organize tasks into projects and break them down into smaller subtasks.
  3. Recurring Tasks: Set up tasks that repeat at regular intervals.
  4. Collaboration: Share projects and assign tasks to team members.
  5. Productivity Tracking: Monitor productivity trends with Todoist Karma.
  6. Reminders: Set reminders for time-sensitive tasks.
  7. Integrations: Integrate with various apps and services such as Gmail, Slack, and Google Calendar.

Key Features of Google Calendar

  1. Event Scheduling: Create events with detailed descriptions, locations, and guest lists.
  2. Reminders: Set reminders for events and tasks.
  3. Recurring Events: Schedule events that repeat at regular intervals.
  4. Sharing and Collaboration: Share calendars with others and collaborate on events.
  5. Multiple Calendars: Manage multiple calendars within a single account.
  6. Integration with Google Services: Seamless integration with Gmail, Google Meet, and other Google services.
  7. Notifications: Receive notifications via email or pop-up alerts.

Comparison Table: Todoist vs Google Calendar

Feature Todoist Google Calendar
Primary Function Task Management Calendar and Scheduling
Task Management Advanced task management features Basic task reminders
Event Management Basic event scheduling Comprehensive event management
Projects and Labels Yes No
Recurring Tasks Yes Yes
Reminders Yes Yes
Collaboration Task assignment and project sharing Calendar sharing and event collaboration
Productivity Tracking Yes (Todoist Karma) No
Integrations Multiple integrations including Google Calendar Seamless integration with Google services
Cross-Platform Yes Yes
Offline Access Yes Limited
Notifications Push notifications, email reminders Email and pop-up alerts

Use Cases for Todoist

1. Individual Task Management: Todoist is ideal for individuals who need to manage personal tasks, set priorities, and track their productivity. Its projects and labels feature allows users to categorize tasks efficiently, making it easy to stay organized.

2. Team Collaboration: With its collaboration features, Todoist is suitable for small teams and businesses. Users can share projects, assign tasks, and track progress collectively, making it a useful tool for project management.

3. Recurring Tasks: Todoist excels in managing recurring tasks. Whether it’s daily chores, weekly meetings, or monthly reports, Todoist’s recurring task feature ensures that users never miss a deadline.

4. Integration with Other Tools: For users who rely on multiple productivity tools, Todoist’s extensive integrations make it a versatile choice. It can sync with Google Calendar, Slack, Trello, and many other applications, creating a unified productivity ecosystem.

Use Cases for Google Calendar

1. Event Scheduling and Management: Google Calendar is perfect for scheduling events, meetings, and appointments. Its ability to add detailed descriptions, locations, and guest lists makes it a comprehensive event management tool.

2. Shared Calendars: For families, teams, or organizations, Google Calendar’s sharing feature allows users to create shared calendars. This ensures everyone stays informed about upcoming events and schedules.

3. Integration with Google Ecosystem: Users who are deeply integrated into the Google ecosystem will find Google Calendar indispensable. It syncs seamlessly with Gmail, Google Meet, and other Google services, providing a streamlined user experience.

4. Notifications and Reminders: Google Calendar’s notification system ensures that users are always reminded of upcoming events. Whether it’s via email or pop-up alerts, users can choose their preferred notification method.

External Links

  1. Todoist Official Website
  2. Google Calendar Official Website

Frequently Asked Questions (FAQs)

Q1: Can Todoist integrate with Google Calendar?

A1: Yes, Todoist can integrate with Google Calendar. This allows tasks from Todoist to appear on your Google Calendar, providing a unified view of your tasks and events.

Q2: Is Google Calendar free to use?

A2: Yes, Google Calendar is free to use. It is available to anyone with a Google account, and it offers many features at no cost. There are also additional features available with Google Workspace subscriptions.

Q3: Can I use Todoist offline?

A3: Yes, Todoist offers offline access on its mobile and desktop applications. Tasks and projects can be managed offline and will sync when an internet connection is available.

Q4: How does Todoist Karma work?

A4: Todoist Karma is a productivity tracking feature that awards points for completing tasks and achieving goals. It helps users track their productivity trends over time.

Q5: Can I share my Google Calendar with others?

A5: Yes, Google Calendar allows you to share your calendar with others. You can control the level of access, allowing others to view or manage your events.

Q6: Are there any privacy concerns with using Google Calendar?

A6: Google Calendar provides several privacy settings to control who can see your calendar and events. You can choose to keep your calendar private, share it with specific people, or make it public.

Q7: Can Todoist handle complex project management?

A7: Todoist is suitable for managing complex projects through its project, sub-project, and label features. However, for very large or intricate projects, dedicated project management tools like Asana or Trello might be more appropriate.

Q8: How do I set up recurring tasks in Google Calendar?

A8: To set up a recurring task in Google Calendar, create an event and select the “Does not repeat” option to choose how often you want the event to recur (daily, weekly, monthly, etc.).

Q9: Is there a limit to the number of tasks or events I can create in Todoist or Google Calendar?

A9: There are no strict limits on the number of tasks you can create in Todoist or events in Google Calendar. However, performance may vary depending on the volume of tasks/events and the device used.


Todoist and Google Calendar are both powerful tools that can significantly enhance your productivity. Todoist excels in task management with its advanced features, collaboration capabilities, and integration options. It is ideal for individuals and teams looking to streamline their task management process.

Google Calendar, with its robust event scheduling and integration within the Google ecosystem, is perfect for managing schedules and coordinating with others. Its sharing features and notification system make it a go-to choice for anyone deeply embedded in Google’s services.

Ultimately, the choice between Todoist and Google Calendar depends on your specific needs. If task management and detailed project organization are your priorities, Todoist is the way to go. If scheduling, event management, and integration with Google services are more important, Google Calendar will serve you best. For many users, using both tools in tandem can provide a comprehensive productivity solution.

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